| Company |
LOPEZ HOLDINGS CORPORATION |
| Company |
 |
| Short Company Profile |
Lopez Holdings Corporation (formerly Benpres Holdings Corporation) was incorporated in 1993 by the Lopez family of the Philippines to serve as the holding company for investments in major development sectors. Its current investees are First Philippine Holdings Corporation (FPH) and ABS-CBN Corporation (ABS-CBN). |
| Position Title |
Administrative Specialist |
| Location |
16f North Tower, Rockwell Business Center Sheridan, Sheridan corner United Streets, Mandaluyong City |
| Job Purpose |
-
Responsible for providing support to Head, Legal
for corporate secretariat, compliance, legal service
and other functions, and to ensure orderly flow of
business transactions.
-
To provide staff support to the Legal and HR/Admin Departments as may be required.
- Responsible for administering logistical requirements of the company and the general office administration.
|
| Job Description |
A. Legal DEPARTMENT
- To coordinate with the corporate secretary and/or asst. corporate secretary, management, committee members and office of the chairman for scheduling of meetings.
- To prepare and send out notices for board, committee and stockholders’ meetings.
- To confirm attendance of directors, committee members and stockholders.
- To prepare request for payment for director’s per diem and for other items or service procured by the Legal Department.
- To circularize minutes of meetings to management, committee members and the board.
- To prepare and circularize agenda and materials forboard, committee and stockholders’ meetings.
- To reserve and check venue and other requirements for board, committee and stockholders’ meetings (equipment, food, remote communication facilities, parking for directors, etc.).
- To draft secretary’s certificates, minutes of meetings, and regulatory reports.
- To route secretary’s certificates, minutes of meetings, and regulatory reports for signature.
- To file notices, secretary’s certificates, minutes, board materials, proxies, regulatory reports, and other documents such as articles of incorporation, by-laws, etc.
- To assist the corporate secretary and/or asst. corporate secretary during board meetings as needed.
- To handle other duties, as required including but not limited to drafting of correspondences, word processing, faxing, emailing, scanning, filing, making/taking telephone calls, and arranging for notarization of secretary’s certificates and other documents.
B. HR/Admin Department
-
To handle general/administrative duties, including but not
limited to:
-
Ensured proper maintenance of company resources including equipment and workstations;
-
Administers the physical movements of staff by coordinating all logistical requirements;
- Ensures the company resources are fully utilized;
-
Ensured seamless scheduling of tasks and duties of office personnel in coordination with Outsourced Supervisor
-
To act as ESH officer by attending all ESH-related activities and ensure compliance with ESH requirements including coordination with Building Administrator on all aspects of safety and health
|
| Competency Requirements |
- Quality of Work / Productivity
- Dependability
- Initiative
- Analytical Thinking
- Risk Management
- Team and customer Orientation
- Computer Proficiency
- Records Management
- Oral, written and attention to Communication
- Interpersonal skill and awareness
- Thoroughness
- Flexibility
|
| REQUIREMENTS |
EDUCATION
- Graduate of any 4 year business related course or its equivalent in work experience
EXPRERIENCE REQUIRED
|
| Other instructions to be posted for applicants |
Please submit your application documents (in MS Word or PDF format) to This email address is being protected from spambots. You need JavaScript enabled to view it.
indicating the Administrative Specialist in the subject line.
|
